Administrative Assistant

Columbia Power & Water Systems seeks an individual for a full-time, non-exempt position to be a positive and professional ambassador of the organization and the President/CEO by performing secretarial duties, assisting in communications, and providing aid with administrative matters.

Duties/responsibilities include the following: perform monthly tasks associated with the Board of Public Utilities activities to include but not limited to transcription of minutes, prepare agenda, provide information reports, and compose memos; maintain the President/CEO’s calendar by scheduling appointments and briefing the President/CEO of pending engagements; post information required by law such as meeting announcements or other legal notices; answer phone, email, mail, or fax communications on behalf of the President/CEO or other management staff if needed; assist with reports and material needed for operational reporting and regulatory compliance; manage and compose communication for public postings in areas where the organization has a public presence; maintain a courteous and friendly demeanor when engaging with internal and external clients; provide a consistent impression as the ambassador for the values and mission of the organization and the initiatives of the President/CEO; provide planning for events, both internal and external, such as company celebrations or company participation in community events; plan travel arrangements for the President/CEO and staff as needed; use discernment and initiative, multi-task, and prioritize actions and/or events inside the office of the President/CEO; maintain a positive and professional impression of the organization; and other duties may be assigned.

Required skills/abilities include the following: acknowledge and adhere to all CPWS policies; regular attendance at work; perform duties safely without endangering self, others, and the public; ability to communicate effectively through speaking, writing, and listening; ability to demonstrate a commitment to accuracy and quality while meeting goals and deadlines; ability to work effectively in a deadline driven environment; ability to be self-motivated and work independently with minimal supervision; ability to modify own behavior to meet expectations of others; Ability to sustain emotions from interfering with responding effectively to other’s needs; ability to analyze situations logically and anticipate the consequences of a situation; ability to write; ability to be discrete in handling confidential information, sensitive documents, and communication; ability to demonstrate excellent judgment and decision making; must be proficient in Microsoft Office (Word, Excel, Outlook, Publisher, and PowerPoint); and must maintain a professional appearance inside and outside the organization when attending community functions.

Physical requirements include the following: ability to lift 0 – 25 pounds occasionally; ability to lift and/or carry objects weighing 0 – 25 pounds for 6 hours a day; ability to walk; ability to stand for 8 hours a day; ability to sit, stand, stoop, kneel, and crouch; and the ability to talk, see, hear, reach, handle, and feel.

Education, experience, and qualifications are as follows: high school diploma or equivalent required; valid State of Tennessee driver’s license required; five years’ experience assisting an executive level position and/or experience working with a board of directors preferred.

Resumes may be submitted by visiting CPWS’ Indeed.com Career Page on-line at https://www.indeedjobs.com/columbia-power–water-systems. Applications are available by visiting our website at cpws.com. If not submitting a resume on-line through CPWS’ Career Page on Indeed.com, CPWS will only consider fully completed, original applications that are either hand delivered to the 201 Pickens Lane address or mailed to Columbia Power and Water Systems, ATTN: Human Resources Manager, P. O. Box 379, Columbia, TN 38402-0379. On-line resumes and/or completed applications will be accepted until the position is filled. Salary commensurate with experience and qualifications will be discussed only at interview. Excellent benefit package. Drug-Free Workplace. Drug testing is a condition of employment with CPWS. EOE.

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